Can a Notary Complete Form I-9? (Authorized Representative Rules)
Remote hires are often told to "find a notary" for Form I-9. Here is what USCIS actually says.
The rule
An employer may designate any person, including a notary public, as an authorized representative to complete Section 2 (or Supplement B) of Form I-9 on its behalf. When a notary does this, they are acting as the employer's representative, not as a notary. They must physically examine your documents, fill in Section 2, and sign and date it. A notary seal should not be put on Form I-9. The employer remains liable for any mistakes (USCIS Handbook M-274, section 4.0).
What this means for you
- An online notary platform can't do this as a notarization; it isn't a notarial act.
- Ask your employer whether it uses DHS's alternative (remote) document examination procedure, which is available to qualifying E-Verify employers. If it does, you may not need a representative at all.
- Notaries who act as I-9 representatives may charge a service fee, but it isn't governed by notary fee caps since it's not a notarial act. Ask the price upfront.
In person vs online
| In-person authorized representative | Online | |
|---|---|---|
| Allowed? | Yes, employer designates them | Only through the employer's own DHS-authorized remote procedure, if it has one |
| Notary seal | Not used | Not applicable |
Related guides
- California Notary Fees (2026) and Where to Get Notarized
- Can Real Estate Documents Be Notarized Online?
- Florida Notary Fees (2026), In Person and Online
- Getting a Power of Attorney Notarized: In Person or Online
- How to Notarize USPS Form 1583 (In Person or Online)
- Is Online Notarization Allowed in My State? (2026)